SAFE Labs

CNIDevoLab_2025: Reference letters will be provided to lab members at request. We disapprove of “recycling” of letters, and provide tailored letters upon request.

OttLab_2025: The PI committs to providing recommendation letters at each lab member’s request (requested with at least 2 week’s notice).

ReinhardLab_2025: Reference letters are important for job applications and for some summer school and travel grant applications. Lab members will receive a reference letter from the PI, unless the PI feels that it isn’t possible to write a positive letter (this will be openly communicated). Especially the first letter for a new lab member requires a lot of time to write. Hence, these are the general rules for requesting reference letters: At least 4 weeks in advance for first letter, at least 2 weeks in advance for any subsequent letters. Requests need to be made in writing and contain the following information: (a) type of position or event, (b) link to website, (c) deadline for reference letter, (d) any information about format of the letter, (e) how the letter has to be uploaded/sent, (f) any specific qualities or achievements you want me to highlight. Send a reminder 4-6 days before the deadline. A short notice from the PI can be expected when the letter has been submitted. If such a confirmation has not been received by the day before the deadline, it is the lab member’s duty to check in with the PI.

CoenLab_2025: To guarantee that Pip provides your letter, you must give at least 2 weeks notice.

Mistakes do happen, and if you do not give 2 weeks notice, Pip will of course try to accommodate your needs. However, this cannot be guaranteed—particularly if it is the first letter you are asking for—and it is your responsibility to monitor deadlines and notify Pip in advance.

For his part, Pip will write, and personalize all reference letters. When appropriate (e.g. for a Masters project where the student works closely with a postdoc) Pip may write the letter in collaboration with a lab member, and co-sign the letter with them.

AeryJonesLab_2026: Please inform me as far in advance as possible of deadlines for reference letters. I need two week’s notice if I’m writing a new or significantly revised reference letter or one week’s notice for a reference letter I’ve already drafted. Please send me your updated CV, any application materials you have drafted, and a list of any items you’d like to me highlight when requesting the letter.