SAFE Labs

OttLab_2025: The PI expects active participation at regular meetings including

1. Bi-weekly Data Club with rotating progress reports
2. Bi-weekly Journal Club with rotating paper discussions
3. Bi-weekly 1-on-1 meetings with the PI
4. Yearly appraisals
5. Monthly BCCN talks

The PI expects every 1-on-1 meeting is prepared with an agenda and summarized afterwards, highlighting action points (see Notion).

ReinhardLab_2025: We have three types of regular meetings:

• Lab Meetings: Tuesdays 13:30 – 15:30. These meetings are mandatory and to be attended in-person unless otherwise agreed on with the PI. Meetings may last less than 2h. Lab meetings have the following format: Every 2 weeks data/journal club with a main presenter, and every other 2 weeks general lab meetings. In the “general lab meetings” everyone, including the PI, presents for max. 10-15min. Everyone should focus on 1-2 things they achieved in the past 2 weeks (important: an achievement can be a first pilot experiment, having fixed an issue with a setup, having identified an issue, having written 1 paragraph…) and 1-2 things they plan to do in the next two weeks. These presentations should have a very short introduction (max. 1 slide, a few sentences) to the project or technique and the description of the achievements; future plans should be short and concise so that there’s time within 10-15min for feedback/help/ideas. The purpose of these meetings is NOT to compare productivity or judge each other, but to keep everyone updated on what’s going on in the lab and to provide space to discuss “minor” achievements or issues without having to wait weeks for the next data club.
• 1o1 meetings: The PI meets regularly 1o1 with every lab member. PhD candidates can choose between a weekly or biweekly format; postdocs and technicians agree with the PI on a format that works best (regular, when necessary depending on the project status). Master students and interns may have biweekly or monthly meetings with the PI, depending on the degree of supervision by the PhDs/postdocs in the lab. All lab members are requested to send a short summary email to the PI after each 1o1 meeting. These can be bullet-point style but should contain concrete plans/agreements/outcomes. This format ensures that there’s a paper trail of what has been discussed and agreed on, but also that the PI and the lab member have the same understanding of the discussed matter.
• Yearly feedback meetings: At the end of each year, the PI meets with every lab member separately to provide mutual feedback and discuss future plans. These meetings follow a structured outline, require preparation on both the PI and team member side, and ensure that feedback is constructive and bidirectional.

More details can be found in the internal Lab Handbook.

MariottiLab_2025: We have three types of regular meetings:

Lab Meetings (Tuesdays, 9:30 – 11:30): These meetings are mandatory and must be attended in person unless otherwise arranged with the PI. Meetings typically last up to two hours. >The format alternates weekly: every two weeks we hold a data/journal club with a designated main presenter, and on alternate weeks we >conduct general lab meetings and data clubs. To promote broad engagement, scientific discussion, and collaborative opportunities, the lab meeting is jointly organized with another research group working on related topics.

1-on-1 Meetings: The PI holds regular one-on-one meetings with each lab member. PhD students, postdocs, and research assistants typically meet weekly (or as >needed, depending on project progress). Master’s students and interns generally meet biweekly, with the frequency adjusted based on the >level of supervision provided by PhD students or postdocs.

Topic Meetings (Fridays, 10:00 – 11:00): Every Friday, we meet for breakfast while each lab member, including the PI, presents a scientific paper in a 10-minute summary, focusing >on key findings and techniques. All presented papers are collected and archived along with brief summaries for future reference.

RossiLab_2025: Lab meetings: The lab meets as a group once per week, on Friday morning from 9 to 11 – breakfast is on the house! We are experimenting with 4 types of meetings:

• Data Clubs
• Journal Clubs
• Literature Review Clubs
• Tutorial Clubs
• Wiki clubs

The expectations for regular meetings are laid out in detail on our lab wiki. All group meetings are in-person events, although we stream them on Teams to allow participation from those who can’t attend in person. Presentations and notes are saved on the lab server for posterity and future references.

1-on-1 Meetings: Federico meets every lab member once per week, typically for around 1 hour, during core work hours, to discuss their project and any other issues. Ahead of the meeting, lab members prepare a presentation summarising the week goals and achievements and plans for the week to come. After each meeting, lab members write a summary of the meeting to ensure that the discussion is recorded, and to serve as a starting point for the next meeting.

Semestral Appraisals: We review the post/project’s long-term progress and provide tailored feedback on work performance during semestral appraisals. This is also an opportunity to give Federico feedback about the experience of working in the lab, and discuss how to improve his support and supervision.

INSIGHTLab_2026: The lab meets monthly for a round table, to discuss ongoing research, present project proposals, and read relevant literature. Lab members are expected to be present in person for events organized by other lab members, including the lab meetings.

UraiLab_2026: Discussing scientific progress is essential for the success of our projects. I expect all lab members to actively participate in our scheduled meetings:

1. On Monday or Tuesday (see Gcal for the lab), our own CoCoSys lab meeting
2. On Thursday, the weekly CogPsy meeting and CO-squared joint lab meeting.

Every semester (2x/year), we also aim to have a writing week (often in Leiden’s Academy Building) and a lab social/outing.

RadzisheuskayaLab_2025: Discussing scientific progress is essential for academic success. I expect all the lab members to participate in our scheduled meetings. I will schedule all meetings during the ICR’s working hours, from 9 am to 5 pm.

1. Radzisheuskaya lab meetings: every 3 weeks, 2 speakers on a rotating schedule present an informal progress report. There will be time allocated for discussion of general lab issues. The meetings typically last 90-120 min. The schedule is sent via Outlook Calendar.

Each speaker will have around 45 minutes. To make this meeting productive and to facilitate discussion, do not prepare long introduction or long presentation on the old data (>6 months old). Use the bulk of your allocated time on the latest results, current struggles, immediate plans or new ideas for the project. You can also use your time to discuss a recent paper that is directly relevant to your project.

2. Joint Helin-Radzisheuskaya lab meetings: weekly, 1 speaker on a rotating schedule presents a progress report for the past 3-5 months. The schedule can be accessed here: link not public.

3. Joint Helin-Radzisheuskaya journal club meetings: bi-weekly, 2 speakers on a rotating schedule present a paper of their choice. Paper suggestions and schedule can be found here: link not public.

4. 1-on-1 meetings: These are 30- to 60-minute weekly meetings to review progress and plans. The agenda is prepared in an individual Word document and updated during or after the discussion. I have an open-door policy should additional discussion points arise between these meetings. The schedule is sent via Outlook Calendar.

Since these are weekly meetings, it is understandable that you will not always have new results to discuss. Still, I prefer these meetings to occur irrespective of whether you have finished experiments or questions, as this allows us to reflect on the project and brainstorm together. If you feel that bi-weekly individual meetings would work better for you, I will support that and rearrange the timetable accordingly.

If you want my help or advice on specific experiments, please come with raw data for me to look at. Describing your observations verbally will not help me troubleshoot your problems.

CoenLab_2025: At the time of writing, the lab meets as a group twice per week, on Tuesdays and Thursdays at 10am–pastries are provided! These are typically Journal Clubs (presentation of a paper) on Tuesdays and Data Clubs (update on a project) on Thursdays. However, meetings are sometimes focused on other lab business, including training, external speakers, feedback sessions, or mini-hackathons.

The expectations for regular meetings are laid out in detail on our lab wiki, but most meetings have a presenter, responsible for leading the meeting, and someone taking notes on the content. All group meetings are in-person events, although we record meetings online for posterity, and to allow participation from those who can’t attend in person.

Individually, I meet with every lab member at least once per week, unless one of us is out of town, to discuss their project and any other issues. After each meeting, lab members write a brief summary of the meeting to ensure that the discussion is recorded, and to serve as a starting point for the next meeting.

SuperLab_2026: Discussing scientific progress is essential for academic success. I expect all lab members to actively participate in our scheduled lab meetings. These meetings serve as a platform to present work-in-progress, to engage in discussions about research, and to explore general topics around research practice. It is also a useful way for lab members to stay informed about, and learn from, each others’ work, and to share achievements and challenges together.

Lab meetings are held weekly, currently on Wednesdays from 13:00-14:30 UK. If I am your primary supervisor, you are required to attend these meetings in person. If you must attend virtually or are unable to attend a meeting, let Reshanne know as soon as possible.

One-to-one supervision meetings are held weekly (for full-time PhD students) or bi-weekly (for part-time PhD students).

Full supervisory meetings (including secondary supervisors) are held monthly (for full-time students) or bi-monthly (for part-time students).

For all supervision meetings, please send an agenda ahead of each meeting, and a summary of what was discussed following each meeting. Please upload these to your dedicated PhD Teams channel, and send copies by email to supervisors who do not have access to Teams.

AeryJonesLab_2026: Lab meetings & open meetings

• When: Lab meetings are Mondays 9:30am-11am in the conference room. Everyone is expected to attend and be on time. If you must miss a lab meeting, let the presenter and Emily know, and talk to the presenter afterwards to learn about what you missed.
• Format: Slides recommended, but not required. If you’re presenting a project update, plan to present background slides establishing the scientific premise for your project. Share with the lab what types of feedback you’re seeking (e.g. overall project direction, new experiments, figure nit-picking). If you’re presenting a journal club, please send a link to or pdf of the paper to the lab via the #journal_club channel at least a week in advance, so everyone has time to read it.
• Topics:
  • 1st meeting of the month is journal club
  • 3rd meeting of the month is a workshop (pick whatever topic and teach us)
  • Whenever someone attends a meeting, take the next available lab meeting to share what you learned.
  • Each lab member gives a formal progress update every 3 months

One-on-one meetings

• Frequency: 1-on-1 meetings with me start at weekly frequency and can slow to less frequent (but at least once a month) when you’re particularly busy (e.g. during data collection or a full-time workshop) or as you gain independence.
• Topics: These meetings are a good time to share personal and professional status updates; lay out future plans for the following week, month or year; share results; get verbal feedback on writing or figures you’ve shared with me in advance; or anything you want to bring up. Anything personal you share with me in our 1-on-1s is kept confidential.
• Prep: Think about how I can be most helpful in your goals. Do you want feedback on a plan? Guidance on where to start? Advice on a professional development topic? Anything you can share with me in advance can help me prepare, from a simple 1-sentence idea of what we’re discussing to a whole folder full of figures.

MsEELab_2026:

Weekly general lab meetings: Lab meetings will occur weekly at a time voted on by all lab members at the start of each academic term. A meal will be provided to all in-person participants. Lab meetings will be carried out jointly with the Harimoto Lab for the time being. The following proposed format is subject to change pending discussion with Prof. Harimoto.

1. Lab meetings will begin with a discussion of announcements and news (~5 minutes).
2. Next, any topics requiring lab discussion will be addressed (~10 minutes). If the topic requires more than 10 minutes of discussion, a separate meeting with those involved will be scheduled to address the issue.
3. The bulk of the lab meeting (45–60 minutes) consists of a lab member presenting an informal progress report on their research on a rotating schedule. These reports should succinctly introduce your project, highlight the main research questions, and focus on recent achievements and challenges. This allows for productive group discussions to advance your project. Progress report presentations are accessible via our lab’s shared resources. Presenters should expect frequent questions and interaction.

One-on-one meetings: Pablo runs weekly one-on-one meetings with each lab member, typically lasting 45 minutes. These meetings are designed to support lab members in achieving their goals in scientific and career development, including the successful implementation of research projects. The structure of these meetings involves setting and reviewing goals for research projects and the lab member’s career at MsEE Lab. Pablo will also ask for feedback on mentorship strategy. Pablo is also available for additional (or fewer) meetings upon request.